Tender for a contract on the delivery, implementation and support of a Human Capital Management application

The overall purpose of the contracting authority’s needs to be covered by this procurement, is: 1. Reducing the number of different systems used in HR processes. 2. Improving integration between remaining systems 3. Creating data as close to the source as possible 4. Creating transparent and efficient system supported HR processes leading to improved User Experience It is assumed, that the significant number of systems used in HR processes can be reduced, when the Application is implemented, as the functionality of the individual modules preferably are embedded in the proposed Application. When HR processes are handled in third-party systems that are not included in this tender – e.g. payroll processing – it is assumed that the Application is integrated with the contracting authority’s third-party systems in such a way that all relevant master and transactional data flows to the third-party component and relevant transactional data flows to the Application. In the case of payroll processing – master data – such as names, addresses, organizational affiliation etc. as well as transactional data – e.g. a pay raise - should flow from the Application to the payroll system, whereas transactional data should flow from the payroll system to the Application – e.g. new current salary. As much data as possible is to be created as close to the source as possible, in this case oftentimes by the mployees and managers at the Customer, who are assumed to have access to the system via a frontend client – preferable accessible from PC and mobile devices. The frontend should have as uniform a design as possible, allowing the users to seamlessly move between elements of the Application. The Customer thus expects to be presented for a SaaS solution ensuring combined data across the included modules and the capability to create unified reports consisting of data from the different modules. It is expected that the Application is proposed as a SaaS Solution, hosted and managed by the Supplier, either as a single Provider or in a consortium between a SaaS Provider providing the user terms through the offered License terms and a Service Provider, providing the implementation and management (support) of the Application. The contracting authority accepts separate responsibility between the participants in the consortium. The following is an overview of the expected modules in the Application: • Core HR Management • Employee / Manager Self-service • Data and Reporting • Time Management • Vacation and Absence • Recruitment, Onboarding and e-signature • Talent Management (Performance Management, Career Development, Succession Planning etc.) • Learning Management • Survey • Compensation Management The Supplier shall provide competent and experienced ressouces to ensure timely Implementation of the proposed HCM application into the Customers workplace, including all integrations.