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TED408027-2025

Logistical support for International Environmental events during the Danish Presidency of the Council of the European Union in second half of 2025

Ordregiver
The Danish Ministry of Environment and Gender Equality
Oplyst værdi / estimat
134.250 EUR
Frist
—
Publiceret
25.6.2025
CPV
75131000, 55120000, 75130000
Leveringssted (NUTS)
DNK

Dataposten opdateret . Datakilder, dækning og beregningsmetode.

Tildeling

Vinderlisten dækker bekendtgørelsen. Denne visning har ikke en sikker kobling mellem hver vinder, delkontrakt, værdi og udløbsdato. Se originalen for fordelingen.

Bekendtgørelsens samlede værdi: 134.250 EURKontrakt indgået: 2.6.2025
Kavando BV
Registreringsnr. 1005682241Oplyst værdi: 134.250 EUR

Beløb er offentliggjorte værdier i bekendtgørelser og kan omfatte flere delkontrakter, rammeaftalelofter og estimater. De viser ikke faktisk omsætning eller forbrug. Valutaer summeres hver for sig uden omregning. Manglende beløb er ikke nul. Se datagrundlag og metode.

Beskrivelse
This contract covers the management, coordination and smooth running of a Danish Environmental Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT includes the 2 coordinators that are the subject of these specifications and do not include persons from the contracting authority. The purpose of the DELT team is to provide logistical support for the Danish delegations in their activities during international environmental events (abroad) as part of the Danish presidency of the Council of the EU (EU Presidency) in 2025. The services covered by these specifications involves provision of 2 coordinators specializing in the organization and logistical support of international events and meetings abroad.See further description in the tender documents.

Procedure og udbudsmateriale

Oplysninger fra bekendtgørelsen kan dække flere delkontrakter. Listerne nedenfor er separate uddrag; rækkefølgen kobler ikke et kriterium til en beskrivelse eller delkontrakt. Kontrollér krav, vægtning, frister, optioner og eventuelle rettelser i originalmaterialet.

Proceduretype (kildens kode)

  • open

Tildelingskriterier

  • Experience and expertise
  • Offer description
  • Price

Beskrivelser af tildelingskriterier

  • For the purposes of the contracting authority’s evaluation in respect of the subcriterion Experience and expertise, a model is applied which translates the evaluation into one point. Accordingly, one point on the above-mentioned scale from 0-5 is awarded. As regards the subcriterion Experience and expertise, tenders are evaluated against an absolute standard, see the above-mentioned scale. Given the significant importance of the coordinators' experience and expertise on the execution of the contract, this will be evaluated as an award criterion. The specific experience and expertise of the personnel responsible for carrying out the contract is absolutely essential to ensure that the assignment runs smoothly. The bidder must specifically propose two people who will be responsible for carrying out the contract (two coordinators). The coordinators must have significant experience in the logistical aspects of event organization and logistics team coordination. If the coordinators have experience managing logistics for other EU presidencies, a description and preferably a reference for that assignment must be included in the tender. The tenderer must include in its tender: - The CVs of the two people it is proposing to carry out the assignment, including any relevant supporting documents demonstrating the knowledge and experience acquired by the proposed personnel relevant for the services described in the specifications. Each CV should be no longer than 3 pages excluding supporting documents, e.g. references, certificates etc. - For each proposed coordinator, a description of experience with relevant assignments relating to the coordination/organisation of events involving at least 70 participants, with a total cost per event of at least €10,000 (inclusive of VAT). The tenderer should include 1-5 relevant assignments. Each assignment should be briefly described, stating the amount, date and recipients (public or private entity) and the results delivered. For each assignment, supporting documents should ideally include a reference (contact person for the public or private purchaser) for the previous assignment, accompanied by a certificate or written statement of satisfactory performance, which is issued or countersigned by the public or private purchaser. Descriptions must be limited to 1 page pr. assignment with a maximum of 2 supporting documents pr. assignment. - Indication of high level of oral and written English. The tenderer will be evaluated against: - Demonstration of relevant skills, experience and expertise in logistical aspects of event organization and logistics team management. - Past relevant assignments. It is weighted positively, if the assignment is accompanied by a reference and certificate or written statement of satisfactory performance. In addition, it is weighted positively if the proposed coordinator has experience from a previous EU presidency or similar assignment. - Demonstration of excellent oral and written command of English (corresponding to at least level B2 of the Common European Framework of Reference for Languages - CEFR).
  • For the purposes of the contracting authority’s evaluation in respect of the subcriterion Offer description, a model is applied which translates the evaluation into one point. Accordingly, one point on the above-mentioned scale from 0- 5 is awarded. As regards the subcriterion Offer description, tenders are evaluated against an absolute standard, see the abovementioned scale. The way in which the tenderer approaches the planning of logistics for international meetings including the efficient management of resources, both financial and human, is important for the smooth functioning of the Danish EU presidency. Therefore, the offer description will be evaluated as an award criterion. The tenderer must include in its tender: - Example of resource allocation plan for an EU coordination meeting for 70 people, including breakdown of logistical tasks, price estimate for each task and indication of which tasks would be delegated to a sub-supplier. - Description of measures proposed to ensure continuity of services (taking account of unforeseen circumstances, provision of back-up staff, etc.) The tenderer will be evaluated against: - Demonstration of adequate and efficient resource allocation planning for an EU meeting during an international event. - Measures to ensure continuity of services by guaranteeing the availability of qualified staff in the event of unforeseen circumstances (e.g. 2 experienced back-up personnel) and by describing a system for transmitting information relating to events to ensure optimum transfer of files in the event of unforeseen circumstances.
  • The tenderer must include in their offer a fixed price per month for the coordinators’ fee, for a maximum of 7,5 months (June 1st – January 15th). Be aware that the maximum budget is 135.000 EUR. Any tenders exceeding the maximum budget will not be evaluated. A linear points model is used for the purpose of the contracting authority’s evaluation of the subcriterion Price, where the tender with the lowest price will be awarded 5 points and 0 points will be awarded to tender with the lowest price + 50%. The points for each tender are calculated according to the following formula: Points = highest point on the scale – ((highest point on the scale – lowest point on the scale)/ 50%) * (the tender’s price – the lowest price of the tenders)/the lowest price of the tenders. The points for each tender are calculated according to the following formula: Points = lowest point on the scale + (highest point on the scale – lowest point on the scale) * (1-(the tender’s price – the lowest price, which results in the lowest point on the scale)/(the highest price, which results in the highest point on the scale - the lowest price, which results in the lowest point on the scale)) If the price of one or more of the tenders fall outside the range of lowest price + 50 %, the range will be adjusted with 10 percentage points at a time until all tenders can be contained within the range.
Åbn originaludbud

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