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TED585196-2025

Tender for heat pump to Sønderborg Varme A/S

Ordregiver
Sønderborg Varme A/S
Oplyst værdi / estimat
—
Frist
—
Publiceret
8.9.2025
CPV
45251200, 39715210, 42511110, 42533000, 45213000, 45213250, 45223000, 45232142, 45251000, 45251250, 45300000, 45450000
Leveringssted (NUTS)
DK032, DNK

Dataposten opdateret . Datakilder, dækning og beregningsmetode.

Beskrivelse
Sønderborg Varme operates in Sønderborg and surrounding towns such as Gråsten, located to the west of Sønderborg. During the coming years, Sønderborg Varme’s entire district heating system is under reconstruction, partly due to the connection of new customers and partly due to new roles for the existing district heating capacities, where also decommissioning of existing technologies may become relevant. In the ongoing restructuring of the district heating network, heat pumps will play a vital role. The first heat pump shall be installed in Gråsten. The Contract is for the delivery of a heat pump, heat pump building, the heat collector, and all tie-in related work up to the battery limits of the work to the Contracting Entity for the Project. The expected start date for construction is 23.03.2026 and with a completions date of 22.11.2027. Please note that the anticipated and overall time schedule indicated above is dependent on obtaining different permits related to the project. The Contract is based on ABT 18 Design and build contract designed by the Contractor with supporting special conditions by the Contracting Entity. The Contract includes the following options which may be called upon by the Contracting Entity in accordance with the terms of the Contract.Option 1: Service and maintenance during the first five (5) years of operation The Contracting Entity requests an option for a service and maintenance during contract for 5 years of operation. The requirements for Option 1: Service and maintenance during the first five years of operation are described in more detail in the Contract document ‘Technical Requirements’ section 6.5. Option 2: Additional 5 years’ service and maintenance (i.e. a total of 10 years after handover) The Contracting Entity requests an option for an additional 5 years’ service and maintenance contract. The requirements for Option 2: Additional 5 years’ service and maintenance are described in more detail in the Contract document ‘Technical Requirements’ section 6.6.

Procedure og udbudsmateriale

Oplysninger fra bekendtgørelsen kan dække flere delkontrakter. Listerne nedenfor er separate uddrag; rækkefølgen kobler ikke et kriterium til en beskrivelse eller delkontrakt. Kontrollér krav, vægtning, frister, optioner og eventuelle rettelser i originalmaterialet.

Proceduretype (kildens kode)

  • neg-w-call

Tildelingskriterier

  • Evalueret pris

Beskrivelser af tildelingskriterier

  • The Contracting Entity will apply an evaluation model where the Evaluated Price is converted into points which are multiplied with the percentage related to award criteria 'Evaluated Price’ and added to the weighted points obtained on all other criteria. The Evaluated Price consists of the following amounts: (a) the Total Contract Price which includes the following; a. Price of the works, b. Price of the listed options, c. Price of evaluated guaranteed performance/consumption parameters, d. Schedule of rates & materials, e. all taxes required to be paid by the Tenderer, and (b) the converted monetary value of reservations to the Schedule of Payment and payments terms. Note: When calculating the total evaluation price, the price of the works is corrected with additions or deductions for the performance of the solution in question. This means that the total evaluation price is only used for the evaluation and is therefore not an expression of the actual contract sum. See further about the evaluation model in tender conditions section 5.
  • Apart from Evaluated Price, the evaluation consists of the sub-criterion Quality. The sub-criterion Quality consists of the sub-sub-criteria set out in section 5 in the tender conditions. The points awarded for each sub-sub-criteria will be multiplied with the percentages specified in Table 1 – Sub-Criteria in Section 5.1.1 in the tender conditions. Evaluation model of the qualitative criteria is described in section 7. Quality is divided into: Technical solution: 40 % Project solution; Process- and Time schedule, Organization, culture and competences: 25 % Contractual terms: 5 % Technical solution: In the assessment of the sub-criterion, the Contracting Entity will regard the following as positive; a) That provided information demonstrate the heat pump’s conceptual design is sound and robust for low winter ambient air temperature and/or high DH return temperature operation; it has short startup/shutdown time, cold plug flow through battery limit A is avoided, that system availability and component redundancy are properly considered, and it delivers high load-following capability including compressor start/stop without compromising longterm compo-nent reliability (i.e., low failure risk and minimal maintenance); the overall processsystem architecture remains simple, facilitating easy access, easy maintenance and flexible component placement. The more detailed infor-mation provided, the better. b) That explanations are provided to the heat collector conceptual design and its interface with the heat pump(s), including the rationale for choosing refrigerant or brine in the collector circuit; thorough descriptions of how the circulation cir-cuit is designed to avoid unintended flow regimes, such as slug flow, that could violate piping safety etc. as well as proper dynamic performance, circulation rates for refrigerant-based systems, piping diagrams. The more detailed, the better. c) That it, based on analyses and thorough explanations, is demonstrated that the energy collector system is robust to complex and varying in-/outflow of air, air short-circuiting, icing of surroundings is reduced, etc. d) That the Tenderer provides a thorough management strategy to condensate, frost-prevention and de-icing, with appropriate icing/de-icing duration curves, with details to robustness of FCUs to icing and vibration. The more detailed informaton, the better. e) That safety and environmental compliance measures are explained, including preliminary strategies to refrigerant leakage and detection, safety classification (such as e.g., ATEX) of the Contracting Entity’s site, emergency-venting provisions, and noise issues including from safety valves. The more detailed, the better. f) That the Tenderer’s quality and inspection plan demonstrates a thorough understanding of the Contract’s quality and inspection requirements and is designed to ensure the facility immediately meets the agreed specifications and is fully functional upon delivery and commissioning. It will be evaluated posi-tive, if the plan include provisions for Factory Acceptance Testing (FAT), and the more detailed and comprehensive FAT procedures will be evaluated positively. The more detailed, the better. The Contracting Entity will make an overall evaluation under this sub-criterion. Project solution; Process- and Time schedule, Organiza-tion, culture and competences: In the assessment of the sub-criterion, the Contracting Entity will regard the following as positive; a. A process- and time schedule showing a detailed program and test, which appears responsible and well described. Furthermore, a plan that supports the fastest possible delivery and supports a high degree of quality man-agement during the delivery and test phases, b. The more detailed, project specific (and relevant), coherent, and designed for continuous implementation the management and lessons learned procedures are, the better. It is also considered positive if the proposal includes examples from previous projects and how this is applied to this project, and c. If each CV has a competent profile with experience, qualifications, training and competences in relation to the project and in relation to the assigned role in the team, and. The Contracting Entity will pay particular attention to the key persons performing the following roles and tasks: i. The Tenderer's project managers (primary contact persons for the Contracting Entity). ii. Overall responsibility for process design carried out by the Tenderer or its subcontractors/suppliers. iii. Overall responsibility for civil works carried out by the Tenderer or its subcontractors/suppliers. iv. The Tenderer's construction management. The Contracting Entity will make an overall evaluation under this sub-criterion. Evaluation of Contractual Terms: Only the draft contract documents listed below (the “Draft Contract Documents”) will be included in the evaluation of “Contractual Terms”: 1.0 Design and build contract, 1.1 Appendix 1: ABT 18 with the Client’s special conditions, 1.3 Appendix 3: Performance bond, 1.4 Appendix 4: Advance payment bond, 1.5 Appendix 5: Parent company guarantee, 1.9 Appendix 9: Code of Conduct. The provisions within any of the Draft Contract Documents listed as requirements or minimum requirements under Section 7.4.4 are not included in the evaluation of Contractual Terms. If the BAFO includes proposed changes: (a) to any other contract documents than listed above as a Draft Contract Document; (b) to the payment term under Clause 10 in the Design and build contract; or (c) to any clauses listed in section 7.4.4 (Requirements) such proposed changes will not be subject to evaluation under Contractual Terms but will be considered as a reservation and will be handled as set out under Section 8.9 (Reservations).

Oplyste optioner

  • The Contract includes the following options which may be called upon by the Contracting Entity in accordance with the terms of the Contract: Option 1: Service and maintenance during the first five (5) years of operation The Contracting Entity requests an option for a service and maintenance during contract for 5 years of operation. The requirements for Option 1: Service and maintenance during the first five years of operation are described in more detail in the Contract document ‘Technical Requirements’ section 6.5. Option 2: Additional 5 years’ service and maintenance (i.e. a total of 10 years after handover) The Contracting Entity requests an option for an additional 5 years’ service and maintenance contract. The requirements for Option 2: Additional 5 years’ service and maintenance are described in more detail in the Contract document ‘Technical Re-quirements’ section 6.6.

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