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TED851902-2025

Tender regarding a digital wayfinding solution for The University of Southern Denmark

Ordregiver
Syddansk Universitet
Oplyst værdi / estimat
1.800.000 DKK
Frist
—
Publiceret
22.12.2025
CPV
71354100, 48326100, 22114300, 22130000
Leveringssted (NUTS)
DK031, DNK

Dataposten opdateret . Datakilder, dækning og beregningsmetode.

Beskrivelse
SDU occupies a large number of buildings in Denmark, approx. 360.000 square meters (gross area). SDU has the need for digital wayfinding covering a minimum of six buildings, approx. 360.000 square meters (gross area): SDU Odense, SDU Kolding, SDU Esbjerg, SDU Copenhagen, SDU Sønderborg, and SDU Vejle.  To facilitate the movement between and inside the university buildings for staff, students, and visitors, SDU intends to acquire a digital wayfinding system, which is to be based on SDU’s technical building plans.  The digital wayfinding must work both indoors and outdoors for navigation, using smartphone, tablet, and computer. The idea is to provide the users with clear, simple navigation between A and B in our different campus areas.  To further optimizing the use, the digital wayfinding system will also need to be able to integrate with other SDU systems.  SDU is constantly changing, so the scale is likely to vary during the contract term.  SDU is calling for tenders in relation to the acquisition of a digital wayfinding as the contract with its current supplier will expire on 31 December 2026. In view of the nature and scope of the procurement process, the University has chosen to call for tenders for the service now, as it is crucial that the digital wayfinding should be tested and approved before going live. SDU must have access to the digital wayfinding as early as possible, but at least full access on 1. October 2026.

Procedure og udbudsmateriale

Oplysninger fra bekendtgørelsen kan dække flere delkontrakter. Listerne nedenfor er separate uddrag; rækkefølgen kobler ikke et kriterium til en beskrivelse eller delkontrakt. Kontrollér krav, vægtning, frister, optioner og eventuelle rettelser i originalmaterialet.

Proceduretype (kildens kode)

  • neg-w-call

Tildelingskriterier

  • Pris
  • Quality 1: User friendliness of the digital wayfinding
  • Quality 2: Functionality of the digital wayfinding
  • Quality 3: Non functional requirements

Beskrivelser af tildelingskriterier

  • The tenderer must submit prices as requested in the Schedule of prices (Annex 2). The tender must be submitted in Danish Kroner (DKK), exclusive of VAT, but including all other fees. The price that is included in the evaluation will be the total price, cf. Annex 2.
  • In the Tender Specifications section 2.3, there is a schedule describing several user scenarios. Tenderer must for each user scenario in its tender include a video or a description for the specific scenario in accordance with the schedule. Also the tenderer will have to give access to a sand box, where can try out the user cases for them self. Based on committees own experience from the sandbox, the video or description an appointed committee at SDU will assess the systems’ user friendliness. The assessment is carried out based on a professional judgment committee. Positive weighting is placed on at system being intuitive and having a clear layout. In the absence of a video or description the grade 0 is given for the scenario in question.
  • Annex 1 Specification of requirements, section 3.2. and 3.3 describes several wishes for functionality and the associated minimum requirements. The fulfillment of the requirements in sections 3.2 and 3.3 is generally evaluated by assessing whether each requirement has been met or not. If a requirement is met in the tenderer’s offer, it is awarded 10 points in accordance with section 2.5.2. If the requirement is not met, it is awarded 0 points. Where the requirements in these two sections state “It will be viewed positively if…”, the evaluation will be based on the extent to which the fulfillment is deemed to meet what is considered positive for the specific requirement. The evaluation will be carried out according to the method described in section 2.5.2 or after the scale stated in the wish, if one as such is to be found in the wish. All wishes carry equal weight. This means that the average score awarded for the fulfilment of the wishes will be included in the overall evaluation of the tender with the weighting assigned to “Quality 2 …” in the table above.
  • The fulfilment of the wishes in sections 3.4 and 3.5 is generally evaluated by assessing whether each wish has been met or not. If a wishes is met in the tenderer’s offer, it is awarded 10 points in accordance with section 2.5.2. If the wish is not met, it is awarded 0 points. Where the wishes in these two sections state “It will be viewed positively if…”, the evaluation will be based on the extent to which the fulfillment is deemed to meet what is considered positive for the specific wish. The evaluation will be carried out according to the method described in section 2.5.2 or after the scale stated in the wish, if one as such is to be found in the wish. All wishes carry equal weight. This means that the average score awarded for the wishes will be included in the overall evaluation of the tender with the weighting assigned to “Quality 3 …” in the table above.

Beskrivelser af krav til deltagelse

  • The tenderer must fulfil the following minimum requirement for economic and financial capacity, cf. section 142 of the Danish Act on Tender Procedures (Udbudsloven): The tenderer shall demonstrate: o positive equity in the most recent approved annual financial statements. o The average equity ratio for the last three financial years must be positive. (Equity ratio = equity / total assets × 100) o The average liquidity ratio for the last three financial years must be positive. (Liquidity ratio = current assets × 100 / short-term liabilities) As final documentation of the tenderer’s compliance with the economic suitability requirements, the tenderer shall submit audited annual financial statements for the last three (3) completed financial years for which annual accounts exist, or equivalent auditor-certified documentation, such as an auditor’s declaration.
  • The application must include the following information regarding the applicant's technical and professional capacity: - The tenderer must demonstrate experience in delivering digital map and wayfinding solutions of a similar nature to that stated in the tender. The tenderer shall therefore provide the two (2) most relevant references for deliveries performed within the last three (3) years counted from the deadline for submission of tenders. If more than two references are provided in the ESPD, the contracting authority will disregard any references beyond the first two listed, when evaluating who to prequalify. A reference will be deemed relevant if it includes: – Development and/or implementation of a digital wayfinding solution or a comparable interactive mapping solution; and – Delivery to a public or private client with a level of complexity and scope that is comparable to the contract being tendered (for example in relation to number of users, integrations, or geographical coverage). For each reference, the following minimum information must be provided: – Name of client and contact details; – Brief description of the delivery, including main functionalities and technical elements; – Time of delivery (start and completion dates); – The tenderer’s role and the scope of the assignment. – the total area (in square metres) covered by the mapping solution under each reference; – the number of distinct locations included per contract; and – the overall number of rooms or premises included, where a higher number will be considered more advantageous. The references will be used to select the most relevant applicants in accordance with section 2.4.5. The tenderer’s references stated in the ESPD constitute the final documentation of the supplier’s fulfilment of the suitability requirement. If the number of applicants who meet the qualification requirements exceed the number of applicants which the Contracting Entity wants to prequalify, a selection will be made among the qualified applicants, so that only the correct number of applicants is prequalified. This selection is based on the following criteria: The selection of tenderers will be based on an overall assessment of which candidates have provided the most relevant references. Relevance will be evaluated with particular regard to: • the total area (in square metres) covered by the mapping solution under each reference; • the number of distinct locations included per contract; and • the overall number of rooms or premises included, where a higher number will be considered more advantageous. In the assessment of references, the overall size of the referenced solutions (measured in total area in square metres) will be taken into account. References demonstrating both extensive area coverage and a high degree of spatial complexity — expressed as a greater density of rooms relative to total floor area — will be assessed more favourably. On that basis, up to 5 applicants will be invited to submit a tender.

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