Purchase of a Student Information System

Aarhus University (hereafter ‘AU’) wish to replace its current SIS-systems EDDI, STADS, and DANS. The burden of maintaining the systems has become significant and there is no solid API, making Integrations tightly coupled and difficult to develop and maintain. Furthermore, there is no concept of process/workflow and automation is difficult or impossible to implement. AU needs a new, modern alternative - a new Student Information System (“SIS”). Overall, the new Solution shall: - Provide students with a coherent, digital student journey encompassing overviews of study activities, progress, and results; - Support processes with a high degree of automation and minimal manual workflows; - Reflect IT Best Practice, and - Support an organization focused on optimizing processes and user-journeys. The SIS shall support the following key process areas: • Curriculum management • Admission and enrollment on Bachelors-, Masters and continued education programmes • Personal study planner • Teaching & exam management • Student records and diplomas In addition, the SIS shall support processes like: • Financial Support management • Study Guidance • Progress Management • Credit transfer/exemption administration The Solution shall be delivered based on a SaaS (Software-as-a-Service) delivery model, including technical installation, implementation, advisory, consulting, operation, maintenance and enhancements (new releases). The Services shall include technical support and a service desk to AU’s super users. The Solution shall be implemented and integrated into AU’s business processes and systems landscapes, and data from the existing SIS system shall be migrated into the Solution. Further information about the procurement can be found in the tender material. The estimated value of the contract is based on the maximum duration of the Agreement including the option for prolonged duration. The Customer has decided not to divide the Agreement into lots since the Agreement concerns a critical it-system.